Recruiting: National Gathering Coordinator

Background: Righting Relations is a national network of adult educators and community activists who work to build our capacity to strengthen and empower marginalized communities and build a just Canada.  The work is women-led by members of communities who have been marginalized by the dominant society. 

Program Goals: 

• Build adult education leadership capacity by creating regional and/or Canadian networks of adult educators and community activist hubs committed to social change; 
• Provide resources/support to adult educators/community organizers actively engaged in advancing political and economic literacy work and in organizing efforts within the selected constituencies; 
• Foster, advance and encourage a mutual dialogue of critical learning, support and collaboration between the targeted constituencies; 
• Contribute to the social and economic advancement of the communities involved and document and share the gains.

The Role:

In our seventh year, we are holding our second National Gathering in Hockley Valley, Ontario August 27th to 31st.  We are hiring a National Gathering Coordinator to work with us to create a dynamic, supportive and collaborative environment that will launch us forward into our work beyond COVID and coordinate logistics around the event.

Job Description:

• Work with the National Steering Committee to organize the logistics of the event in a manner that supports  the theme, flow and agenda of the event and the full and safe participation of members of the network
• Create and receive registration forms/names from regional hubs and from national invitees. Identify particular accommodations and dietary needs. Work with regional hub coordinators to confirm delegate list and needs.
• Oversee and coordinate all logistics for the National Gathering including:
  • Informing the Centre of any dietary or special accommodation needs and room allocation needs.
  • Coordinate travel, tracking arrival and departure times.
  • Support and work with regional Hub Coordinators in arranging local transportation to and from Toronto to Hockley Valley.
  • Identify volunteer needs and reach out to member participants to support volunteer needs. For example, organize teams around certain tasks.
  • Organize and manage Welcome Desk at the event with agendas and name tags.
  • Ensure documentation and implementation of evaluation process in partnership with the Learning and Growth Committee.
  • Prepare and distribute communications with delegates to ensure they know what to expect, what to pack, answer questions etc.
  • If required, in collaboration with the Central Hub, secure a graphic artist and/or videographer.
  • Ensure facilitators and grandmothers are supported ahead of time and at the Gathering. For example, provide necessary materials/supplies required and ensure medicines are in place. Support the modelling of a space where our grandmothers are at the centre of the circle and cared for. 
  • Ensuring those with accessibility needs are effectively and appropriately accommodated.
  • Support for organizing the logistics related to technology and allowing virtual connection of folks who can not travel.
  • Support the Communications team in capturing photos and video clips to share as part of a digital outreach strategy during and following the event, and obtaining consent for use of photos and film media from participants
  • Cultivate a safer space by welcoming, including and checking in on participants at the Gathering. 
  • Create a Final Report compiling evaluations, surveys, and pictures following the Gathering. Capture closing reflection circle learning to ensure this is a key element of the Report. 
  • Ensure criteria of reimbursement of expenses to participants is clear and reimburse as required.
  • Identify additional resources to support the implementation of the Gathering.

Requirements: 

• Excellent organizer, can handle a lot of details, comfortable working with Google Drive and Google Workspace features including Google Sheets and Google Docs 
• Diplomatic, patient, able to work with different modes of communication and engagement
• Respects confidentiality
• Ability to truly work collaboratively, taking the intention of the group and supporting what is needed to make it reality
• Ability to work with diverse participants – newcomers, refugees, people living with disabilities, Indigenous communities and those from dominant society. 
• Excellent communication skills
• Someone who is passionate about social justice, adult education and the impacts of oppression
• Experience with events organizing and/or knowledge of the GTA and Hockley Valley area is an asset

Terms of Contract:

• Six month freelance contract starting May 1st, 2023
• Hired by Righting Relations
• Working with Righting Relations National Steering Committee and reporting to the National Coordinator
• Flat contract fee of $10,000

To apply:

Send resume and cover letter (in one document) via email to: Ally Crockford at admin@rightingrelations.org with “National Gathering Coordinator” in the subject line.

Deadline: April 17th, 5 PM

We are an equal opportunity employer and encourage applications from people who are part of equity seeking groups. We thank all applicants for their interest; however only those selected for an interview will be contacted.